# Orders tracked in five spreadsheets.

Sales, warehouse and finance each keep their own sheet, and nobody is sure which one is right. We build one simple internal app for every order, with a clear status and owner. AI can be added later, but it is not required.

Canonical: https://lingkari.com/order-tracking

AI optional. One place for every order.

## Five sheets, five versions

Every team keeps its own copy, so nobody has the full picture.

- Each team has its own copy.
- The status lives in someone's head.
- Customers ask, and nobody knows for sure.

## One app, one record per order

A small web app built around how your orders really move. No AI needed to start.

- 1. **Map the order flow**: We follow one order from sale to delivery with your team.
- 2. **One record per order**: Every order lives in one place, with its status and owner.
- 3. **A view for each team**: Sales, warehouse and finance each see the part they work on.
- 4. **Stuck orders are flagged**: Orders that wait too long are flagged to their owner.

## Who sees and changes what

Roles keep the right people on the right steps.

You own the app and its data. It runs in your own accounts where possible.

- **Sales**: sees Their orders and status; changes New orders
- **Warehouse**: sees Orders to pack and ship; changes Packed, shipped
- **Finance**: sees Payments; changes Paid
- **Owner**: sees Everything; changes Settings and roles

## What changes for the team

The question about where an order is gets one answer.

- **One answer for customers**: Anyone can look up an order and see where it is.
- **Handoffs are visible**: Each team sees when an order is ready for them.
- **One system to learn**: New staff learn one app, not five sheets.

## Related fixes

Problems that often come with this one.

- [Approval flow](https://lingkari.com/approval-flow)
- [Automated reports](https://lingkari.com/automated-reports)
- The service behind it: [Custom software](https://lingkari.com/custom-software)

## Order tracking questions

Something else on your mind? Ask it in the form below.

### Why not one shared spreadsheet?

Sometimes that is enough, and the free diagnosis will say so. An app makes sense when several teams change the same orders, need different views, or need roles and reminders.

### Can it connect to our online store or accounting?

Usually yes, through n8n or the tool's own connection. We check what you use in the free diagnosis.

### Where would AI fit later?

For messy input, like reading order details from WhatsApp chats or emails. It is optional, and only added when it fixes a real problem.

### Who owns the app?

You do. It runs in your own accounts where possible, and you get documentation and training at handover.

## Book a free diagnosis

Fill in the form and we will reply within 1 working day to schedule your diagnosis call. The call and the 1-page problem map are free.

Form: https://lingkari.com/order-tracking#booking

Prefer email? hello@lingkari.com
WhatsApp: 0851-2800-2801 (https://wa.me/6285128002801)