# Invoices and CVs, still typed in by hand.

Someone opens each document and copies the details into a sheet. We set up AI that reads each document and fills in the fields, and a person checks them before anything is saved.

Canonical: https://lingkari.com/document-data-entry

Uses AI. A person checks every document.

## The pile on the desk

Copying documents by hand is slow, and the mistakes show up late.

- **Typed in one by one**: Every invoice, receipt or CV is copied by hand.
- **Typos found late**: A wrong number shows up at month end, or not at all.
- **The pile keeps growing**: Documents arrive faster than anyone can type them in.
- **Skilled people copying**: The people who should check the numbers spend their day typing them.

## AI reads, a person checks

Built in n8n with an AI step that reads documents. It fills in the fields you choose and marks anything it is unsure about.

- 1. **Documents come in**: From email, a shared folder or WhatsApp, as a PDF, scan or photo.
- 2. **AI reads each one**: It finds the fields you need: supplier, dates and totals, or a candidate's name, experience and skills.
- 3. **Fields are filled in**: n8n puts them into Google Sheets or your system, marked To check.
- 4. **A person confirms**: Your team compares, corrects and confirms. Only then is the row saved.

## Nothing is saved unchecked

Every document passes a person before it counts.

- **A person checks every row**: AI fills in, your team confirms. Nothing reaches your books unchecked.
- **Unclear means flagged**: If a field is hard to read, it is marked for a person, not guessed.
- **You choose the fields**: Only the details you need are read and saved.

## What changes for the team

The work moves from copying to checking.

- Less copying, more checking.
- Mistakes are caught at the door, not at month end.
- The pile no longer waits for one person.

## Related fixes

Problems that often come with this one.

- [WhatsApp leads](https://lingkari.com/whatsapp-leads)
- [Automated reports](https://lingkari.com/automated-reports)
- The service behind it: [Workflow automation](https://lingkari.com/automation)

## Document questions

Something else on your mind? Ask it in the form below.

### Which documents can it read?

Typed PDFs, scans and clear photos of invoices, receipts, purchase orders and CVs. Handwriting and blurry photos are harder, so those are flagged for a person.

### Does it work with documents in Bahasa Indonesia?

Yes. Documents in Bahasa Indonesia and English both work, and so do documents that mix the two.

### What if the AI reads a field wrong?

It sometimes will, so a person checks every document before it is saved. Fields it is unsure about are marked for review instead of guessed.

### Where do the documents go?

Where possible, they stay in your own accounts and tools. We use AI services under business terms where your data is not used to train their models, and we design with UU PDP in mind.

## Book a free diagnosis

Fill in the form and we will reply within 1 working day to schedule your diagnosis call. The call and the 1-page problem map are free.

Form: https://lingkari.com/document-data-entry#booking

Prefer email? hello@lingkari.com
WhatsApp: 0851-2800-2801 (https://wa.me/6285128002801)